MicroMac - eDoc: Security Document Management System

Benefits

Faster access and retrieval of documents associated with loans saves operational time.

Streamlines the management of loan documentation, prevents disaster and eliminates cost/risk of missing documentation.

Immediate online access to loan documents and information makes proactive management a reality, accelerating decisions, reducing cycle time and increasing customer satisfaction.

Eliminates non-value-added work steps and actively manages loan documentation completeness.

Reduces risk of exception tracking.

Savings are derived from the elimination of couriers, copying, transportation, and accommodation costs.

Audit preparation and exception management are swift and done in a click.

Saves management and administrative time through single window monitoring and performance reporting respectively.

Features

Web Based Application

The system needs only to be installed on the server placing minimal requirements on the end user workstation. This makes maintaining and updating the system much simpler as it could all be done on the server. Any client updates can be deployed via the web server with relative ease.

Customer/Borrower

eDoc has the competence to assign each customer a unique ld that contains following wide spread information and functionalities:

Relationship & document manager
Owner, director or partner and guarantor information
Customer rating (CRG, EnvRR, LT, ST, SME, etc.)
Codification (such as Sector Type Code, Sector Code, SME Code, Customer Segmentation Code, TIN, VAT, Stock Exchange Member License Type, Security Code, Economic Purpose Code, etc.)
Recurring info (Trade License, IRC, ERC, Asset Value, etc.)
Authorize signatory
Codification (Sector Type, Sector, SME, Segmentation, etc.)
Group concern
Wildcard searching

Automated CIB Inquiry

CIB inquiry and response are now online by eDoc. With a single click CIB inquiry and undertaking forms are generated. Besides CIB status, option is available to archive CIB report.

Law Suit

Proper monitoring of law suits:

Lawyer database
Hearing reminder
Cumulative recovery amount
Legal expenses
Court & lawyer shifting info

Loan/Credit

Extensive credit information and functionalities cover by eDoc:

Loan approval
Limit or facility and inner limit
Facility restructuring
Facility rescheduling
Facility earmarking
Facility wise guarantor
Retail products sanction letter
Limit activation
Loan interest waiver
Facility closing

Loan Covenants

Covenants maintained by eDoc:

Loan segment and approval wise covenants
Reminder on covenants expiry
Customer stock report
Branch security & collateral inspection
Branch business visit report

Documentation

The most user friendly interface to store and manage loan documents with following information and functionalities:

Segment wise built-in standard documentation checklist
Approval wise documentation with facility tagging
Obtain, deferral, inadequacy, pending or waiver status
Ensuring proper documents by check points
Carry forward and cross collateralizations
Insurance limit and SOD maintenance
Document inventory: Safe-in and Safe-out
Security Satisfaction Certificate (SSC)
Documents tempering identification
Control over documentation
Email and SMS reminder

Loan Security Documents

eDoc categories the loan security documents as the following (only major categories are listed here):

Mortgage Documents
Sale/Title Deed Documents
Bia Deed Documents
Original Mortgage Deed Documents
RJSC Documents
Hypothecation Charge Documents
Lien Charge Documents
Loan Take Over Documents
Lease Documents
Insurance Documents
Collateral Survey Documents
Guarantee Documents
General Charge Documents
General Documents
Syndication Documents
Post Dated Cheque
Vehicle Documents
Retail Loan Documents
And many more

Vault Management

Vault management of eDoc ensures the following:

File vault-in
File requisition
File temp out
File final release

Users

Besides creating profile for user, option is available to set privilege. Roles, a way of assigning specific permissions to a group, allow fine-tuning the security, use and administration of eDoc. Users access only the data and functions they are permitted to. Security is enhanced by IP and MAC based authentication.

We are happy and our customers are satisfied as we can serve them faster. We found MicroMac to be very competent in sanchayapatra and bond business operations... We are completely satisfied to use BMS and would like to thank MicroMac for their dedication and admirable ideas.

Mir Mohsin Hossain

Head, IT Operations, City Bank PLC

I take this priviledge to extend my heartiest thanks to MicroMac in developing such a useful tool (eDoc: Security Document Management System) and making life easy than expected. I wish them all success in the future days to come.

Taher Jamil

Head, Credit Admin Department, Prime Bank PLC

By using eDoc we streamline the management or loan documentation and eliminate cost and risk of missing documentation. Documents are now available In online, facilitating Instant view and thus leading to rapid follow-up action as appropriate. This also Increase customer saHsfaction index by reducing Mean Time to serve.

Md. Mashiur Rahman

Deputy Head, Corporate Documentation, Credit Administration Department, Eastern Bank PLC

eDOC is procured to increase smoothness of credit operational activities in the Bank. eDOC is implemented in our Bank for ... Maintaining loan Customer Information ... eDoc has reporting module and on completion of the entire project, Management Reports and Regulatory Reports will become automated. User Activity Reports and User log Reports are also available to assist in measuring and monitoring user activity.

Ahmed Tabshir Chowdhury

SEVP and Head of IT, One Bank PLC

Our experience or working with MicroMac has been optimistic and we recommend them to any bank looking to improve or completely streamline their loan documentation. Thanks MicroMac for their brilliant job they have done to simplify our loan documentation workflow... we rate their performance highly and wish them every business success in future.

Tania Chowdhury

FAVP & Senior Manager, Credit Administration Department, NRB Bank

By implementing eDoc, we simplify the management of loan documents, reduce manual steps and eliminate the problem of lost and missing documentation. We are happy that we can serve the customer faster. We found MicroMac is competent In Credit Administration Operations and have offered us many helpful suggestions on improving our internal processes. We are satisfied with their support.

Mohammad Ratan Miah

SVP & In-Charge, Credit Administration Department, The Premier Bank PLC

We are very happy to use eDoc and would like to thank MicroMac Techno valley Ltd. for developing such a wonderful solution. I wish them all the success from the bottom of my heart.

Ahmed Nawaz

SVP & Head of ICTD, Jamuna Bank PLC

We are totally pleased with the use of eDoc and take this honor to express our sincere thanks to MicroMac for creating such a wonderful system. We deeply believe that any organization using eDoc will benefit greatly from its wide variety which is very user friendly. We wish them all success in the future days to come.

Md. Abdur Rahim Khan

Assistant Vice President, Modhumoti Bank PLC

We deeply believe that any bank using eDoc would be greatly benefited from its vast features. We take this special opportunity to thank MicroMac for developing such a wonderful tool "eDoc" categorize archive borrower's security and collateral documents.

Partha Saha

AVP & Head of ICTD (CC), Padma Bank PLC

We are entirely satisfied to use eDoc and take this honor to extend our hearties thanks to MicroMac in developing such a valuable system. We profoundly believe, any institution using eDoc would be greatly benefited from its wide variety of features that are too user friendly.We sincerely wish them success in all their future endeavors.

Iqbal Mahmud Zaman

FAVP, Meghna Bank PLC

We are entirely satisfied to use eDoc and take this honor to extend our heartiest thanks to MicroMac in developing such a valuable system. We profoundly believe, any institution using eDoc would be greatly benefited from its wide variety of features that are too user friendly. We sincerely wish them success in all their future professional software developments pursuits.

MD. Tanjim Morshed Bhuiyan

SVP & Head of CBA, Community Bank Bangladesh PLC